2019 Modern Warfare Symposium & Expo
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Exhibitor Resources

Exhibitor Resources

How to Exhibit

To download the forms and contract to register for exhibit space, sponsorships, and/or advertising, click the link below.
Exhibitor Prospectus
Exhibit Hall Floorplan

Exposition Hall Hours

Wednesday, November 20, 2019
1200 - 1700 Exhibit Hall Move-in and Set-up

Thursday, November 21, 2019
0800 - 1800 Exhibit Hall Open
0800 - 0900 Networking Breakfast in Exhibit Hall
1230 - 1400 Networking Lunch in Exhibit Hall
1600 - 1800 Networking Reception

Friday, November 22, 2019
0800 - 1100 Exhibit Hall Open
0800 - 0900 Networking Breakfast in Exhibit Hall

1115 - 1500 Exhibit Hall Move-Out and Break-Down

All times listed above are subject to change.
Early Teardown is not permitted with out prior permission from eventPower. Exhibitors who tear down early may be charged a $1,000 fine. Please book your travel accordingly.

Exhibitor Service Kit and Shipping

The official decorator for all eventPower events is Heritage Exposition Services. The Exhibitor Service Kit provides information about shipping, ordering booth services and ordering furniture for use during this exposition.

Exhibitor Kit

If you have any questions on ordering anything for your booth, please call Heritage Exposition Services at (800) 360-4323 or email them at exhibitor.services@heritagesvs.com.

Please use the shipping forms that Heritage Supplies in the Exhibitor Kit.

Required Exhibitor Information

Deadline: November 1, 2019
Once a contract is received, you will be contacted by Teri Caron, Customer Support/Exhibit Hall Manager. Teri will send a link to your company's portal. In the portal you can upload your logo, company description, register staff, and get hotel information.

Company Logo: Provide a color logo in .eps format (with fonts and artwork outlined). The logo will be used in the exposition guide and Symposium promotions (when possible). We will also accept a .tif files (300 dpi or higher) if an .eps is not available.

Company Description: A brief description of your company at 60 words or less and web address.

Contact Information: Name, phone and email address.

Sponsorship and Advertising

Sponsorships: Contact your eventPower Account Manager or Laurie Powell, Vice President, Business Development, (703) 740-1940 or LPowell@eventPower.com for available sponsorships and costs. Complete sponsorship descriptions and pricing are listed on the Sales Prospectus.

Advertising: Increase your company's exposure by placing an advertisement in the onsite conference program guide that is distributed to all attendees.

Please Note: If you contract for an advertisement but do not submit your artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.

Ad Art Deadline: November 1, 2019
Ad Options and Pricing: Prospectus
Ad Artwork Sizes and Guidelines: Coming Soon

Lead Retrieval Services

Maximize your exhibiting ROI with eventPower's lead retrieval app:

First App Download: $100.00 | Additional App Downloads: 50.00
Rent Device from eventPower: $195/device
Lead Retrieval App Ordering Information- https://tools.eventpower.com/lru/reserve/19GS-MWS

Exposition Badge Registration

All exhibit and sponsor personnel must register to receive the appropriate badge.

Contract Requirement: eventPower must receive an exhibit space contract from a company/organization before personnel can register.

Personnel Registration Process: Sponsors and exhibitors will be e-mailed a link to register their personnel for the conference. Sponsor and exhibitor personnel registration is not available on the conference website. The link will be sent to the individual who signed the original contract 8-weeks prior to the conference date. The link will include the appropriate number of free registrations that are associated with each type of exhibitor or sponsor. Each person who will be attending the conference must register.

Comped passes will not be accepted at on-site registration.

Travel & Hotel Reservations

See the Lodging Options page for complete instructions for making hotel reservations and travel plans.