Exhibit Hall Times/Networking Functions
Tuesday, September 25, 20181200-1730 Exhibitor Move-in
1800-1930 Welcome Reception
Wednesday, September 26, 20180800-1900 Exhibit Hall Open
0800-0900 Morning Coffee
1100-1145 Coffee Break in Exhibit Hall
1300-1430 Networking Lunch
1600-1800 Evening Reception in Exhibit Hall
Thursday, September 27, 20180800-1900 Exhibit Hall Open
0800-0900 Morning Coffee
1130-1200 Networking Break in Exhibit Hall
1245-1400 Networking Lunch
1400-1600 Exhibitor Move-out/Breakdown
All times listed above are subject to change.
Early Teardown is not permitted with out prior permission from eventPower. Exhibitors who tear down early may be charged a $1,000 fine. Please book your travel accordingly.
Exhibitor Service Kit and ShippingThe exhibitor kit provides information about shipping, ordering booth services and ordering furniture for use during this exposition.
We highly recommend that you hand carry your booth materials to avoid hold-ups at customs. However, if you plan to ship items there are two options:
1. Resa Expo Logistics Shipping Services - please refer to the shipping pages outlined in the Exhibitor Kit.
Note: You MUST contact them prior to shipping. Please contact Bárbara Helguero at email@example.com or +34 91 669 40 79 I +34 672 140 081. www.resaexpo.com
2. Ship directly to the Madrid Marriott - all materials should be shipped to the Madrid Marriott Auditorium Hotel & Conference Center using the address below and arrive between September 21-24th. Please note that there could be delays due to custom handling so plan accordingly.
Event- Sept 25-27 Global SOF Symposium Exhibitor Co. Name/Booth #
Madrid Marriott Auditorium Hotel & Conference Center
Avenida de Aragon No 400, Madrid 28022 Spain
IMPORTANT: If you plan to ship to the hotel, please contact Lupe Pozuelo at firstname.lastname@example.org (Tel: +34 91 400 44 75) in advance of the shipment to provide the dimensions and weight of your shipment to ensure it can be received by the venue.
Required Exhibitor InformationDeadline: September 4, 2018
Once a contract is received, you will be contacted by Megan Carroll, Customer Support/Exhibit Hall Manager. Megan will send a link to your company's portal. In the portal you can upload your logo, company description, register staff and get hotel information.
Company Logo: Provide a color logo in .eps format (with fonts and artwork outlined). The logo will be used in the exposition guide and Symposium promotions (when possible). We will also accept a .tif files (300 dpi or higher) if an .eps is not available.
Company Description: A brief description of your company at 60 words or less and web address.
Contact Information: Name, phone and email address.
Sponsorship and AdvertisingSponsorships: Contact your eventPower Account Manager or Laurie Powell, Vice President, Business Development, (703) 740-1940 or LPowell@eventPower.com for available sponsorships and costs. Complete sponsorship descriptions and pricing are listed on the Sales Prospectus.
Advertising: Increase your company's exposure by placing an advertisement in the onsite conference program guide that is distributed to all attendees.
Please Note: If you contract for an advertisement but do not submit your artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.
Ad Art Deadline: September 4, 2018
Ad Options and Pricing: Prospectus
Ad Artwork Sizes and Guidelines: Ad Specs
Symposium Badge RegistrationAll exhibit and sponsor personnel must register to receive the appropriate badge.
Personnel Pre-Registration Deadline: September 21, 2018
Travel & Hotel ReservationsSee the Venue & Lodging Options page for complete instructions for making hotel reservations and travel plans.
Questions: Contact Megan Carroll +1(703)740-1944 or MCarroll@eventPower.com